Council Meeting Agenda - November 5, 2002

I. Opening Prayer
II. Minutes
III. Treasurer's Report
IV. Grant Update
-- Roanridge – Administrative Assistant (no)
-- Sheltering Arms -- After School (little falls parish or cluster?)
V. Phone System
VI. Staff Update
-- Social Security & Payroll Processing : "consultant" with "letter of understanding" or contract - 1099 + own FICA (15.3%) or "employee" - W2 and half FICA ($22.95 /mo)- may be payroll processing ( + $4/mo) -- Communication & Administration
-- Christian Education
-- Pastoral Mentor
V. 2003 Budget
VI. Closing Prayer

Note: These minutes have not been reviewed and approved by Concil.

The meeting was opened with prayer by the Reverend Pat Gillespie at Our Saviour's Church at 2 pm. Members present were Virginia Berguson (Our Saviour's), Mary Ann Erdmann (St. Stephen's), Treasurer, Fran Svardahl (Good Samaritan), Secretary. Also present: Harry Svardahl, from Good Samaritan.

The August minutes were dispensed with as not available. Virginia read from her notes of the previous meeting.

A detailed Budget Worksheet (below) was passed out by Mary Ann regarding Income and Expenses. Income included parish quarterly payments totalling $6000 annually, donations of $750 from EFM mentors, plus reimbursements of $840. Treasurer reported $2500 in available funds.

Discussion of various ways and means of budgeting followed. The newsletter sent to all parishioners cost $1.10 per copy and could be lowered to 50 to 60 cents per copy with help of laser printer. Chrisitan Education & Communication Director, Kathy Bies-Jaede's salary of $6000 annually was discussed. It was agreed that her job description would be as self-employed consultant.

The cost of mileage was $2656.98. It was hoped that a Roanridge Grant could cover this, however the grant was denied. A motion was made and passed to offer 20 cents per mile for mileage. It was noted that 17 cents is listed as a "volunteer rate." All will be asked to keep close records.

A phone system has been set up in all three churches. The company is labelled Popp. It is a 12 month contract with reasonable long distance rates. Mary Ann gets the bill and gives a separate one to each church. Any team member can use it with a code number. A toll free number is forthcoming.

It was also discussed that writing a grant would be appropriate for Communications/Education Director's Salary. A motion was made and passed to review any such decision, regarding grant money to be used this way. A motion was made to offer $300 per month to Communications Director, details to bw worked out by Pat with Kathy. Expenses beyond the budget are to be shared by the three parishes on a quarterly basis. It was seconded and passed. Pat will write this up for each church's vestries.

Meeting adjourned 3 pm.

Respectfully submitted, Frances E. Svardahl

2003 Budget WorkSheet
November 5, 2002 Council Meeting

Income
Donations $1800**
*** EFM $ 750 (+?)
Parish Quarterly $6000
Reimbursements
*Phone $240 ?
*Continuing Ed $600 +
*Convention Expenses (or should this be done directly by parishes)
Other

Expenses
Communication/Administration $2400 ?
Christian Education $1200 ?
Fax Machines $1600**
Phone $240 ?
***EFM Mentor training $300
***EFM Book shipping $50
***EFM Scholarships $400 (+?)
Team
*Continuing Ed
Travel (was EFM)
* Convention (by parishes?)
Retreats (scholarships, was Grant)
Other??

*these items are fully reimbursed by parishes.

** donor of $150 per month designates purchase of 4 laser fax/printer/copier machines (currently $400 each). Balance is general operating funds.

*** iI would be good remove the EFM accounting from the council accounting, though EFM money has supported cluster items in the past. In this budget the EFM Income and Expenses balance out.

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